Visa Checklist

• Application form completely filled and dully signed by the applicant

• Valid passport that should

  • have been issued within the last 10 years,

  • be of validity exceeding by three months after the scheduled return,

  • include at least two empty pages.

• Copy of first and last page of the passport and Schengen visas, if applicable.

• Two recent (not older than six months)high definition passport-size photo in color with white background and face of the applicant must cover at least 80% of the frame, according to the specifications laid down by ICAO

• Proof of means of transport: All flight reservations to and from Schengen area

• Evidence of accommodation for the whole duration of the intended journey:

  • hotel reservations, rental of holiday home or campus residence reservation

  • If the applicant intends to stay with a family member or a friend, proof of sponsorship and/or private accommodation from the host.

  • If applicant is travelling to several Schengen States, proof of lodging in each of them is required.

• Cover Letter signed by the applicant explaining the purpose of visit to the Czech Republic and entire travel plan (itinerary)

• Documentary evidence of the applicant´s professional activity or status:

  • Employees: letter from employer stating monthly salary, duration of employment and approval of leave

  • Student: letter confirming enrolment in the college or university

  • Self-employed: PAN (Permanent Account Number) registration and bank statements covering the last 6 months

  • Retired: pension statement for the last 3 months or proof of regular income generated, e.g. by lease of own property or business

• Copy of Nepalese citizenship certificate (ID card)

• Non-Nepales nationals: proof of legal stay in Nepal, valid three months beyond the date of return from the territory of the Member States

  • Copy of entry permit for the country to be visited after visiting the territory of the Member States, if any onward trip is planned

• Copies of marriage certificate and birth certificates of children, if relevant

• Travel medical insurance valid for all Schengen countries. The insurance has to cover the applicant for at least 30,000 EUR or equivalent, for all risks e.g. accident, illness, medical emergency evacuation etc. The policy has to clearly specify the period of validity and has to cover the entire duration of the trip including the date of arrival and departure.

• Proof of financial means

  • original private bank statement showing movements in the last 6 months, duly stamped and signed by the bank, every applicant has to submit original bank account statement of their own and of their sponsor, if relevant

  • any other document that may provide information about the applicant´s solvency, such as proof of property ownership (Lal purja) and tax clearance

• If the applicant is a minor:

  • If the minor is travelling with only one parent: notarized consent from the other parent, except where one parent has sole custody of the minor, in which case a court order or other proof of sole custody must be provided

  • If the minor travels alone (without parents): a notarized written consent from both parents or the legal guardian

  • Copy of identification document proving signature of parents or guardian

ADDITIONAL DOCUMENTS MUST BE SUBMITTED

• Journeys undertaken for the purpose of training, short term studies, research or other types of internship Certificate of admission or registration at an educational establishment for the purpose of attending academic or vocational courses, or cover letter from the inviting company or entity. The covering letter should, as a minimum, contain the following information:

  • the name and address of the inviting company or entity

  • the name and position of the person signing the invitation

  • detailed information of the purpose of the trip

• Journeys undertaken for the purpose of tourism

  • Certificate of the travel agency confirming the booking of an organized trip or

  • any other appropriate document indicating the travel plans, covering all destinations of the journey

• Journeys undertaken for the purpose or visiting family/friends

  • Original of an official invitation verified by the Alien Police Service or

  • Written invitation and proof of sponsorship or private accommodation

    • copy of host´s ID card, bio data page of his/her passport or residence permit card

    • proof of the host´s residence

    • indication and proof of the means that he/she undertakes to cover the costs related to the visit

  • For family visits: copies of any official document providing the family link, such as family book, birth certificate

• Journeys undertaken to for the purpose of business or participation in trade fairs, artistic, cultural and religious events or conferences

  • Personal invitation from the inviting company or entity or from the company or organization providing service, containing 

    • the purpose of the trip

    • guarantee of coverage of expenses, if bore by inviting entity or confirmation of payment of expenses by the applicant

  • Any other documents that prove the purpose of the visit

    • Confirmation of the applicant´s enrolment in conferences or training and proof of payment of the enrolment fees

• Journeys of members of official delegations (civil servants travelling for work and diplomatic, official or services passport)

  • Copy of the official invitation;

  • The original Note Verbal from the Ministry of Foreign Affairs confirming:

    • the identity of the applicant;

    • the purpose of the journey (meetings, consultations, negotiations or events held by intergovernmental organizations);

    • the period of intended stay;

    • the place of stay

• Journeys undertaken for the purpose of medical treatment

  • Certificate from a medical doctor or a institution confirming the need for specific medical treatment to be received in the Czech Republic;

  • Official document from the receiving medical institution confirming that the specific medical treatment can be performed and patient be accepted accordingly;

  • Proof of pre-payment of the treatment;

  • Any other correspondence between the sending medical doctor and the receiving medical institution.

CHECKLIST FOR CZECH BUSINESS VISA

• Application form completely filled and dully signed by the applicant

• Valid passport that should:

  • Have been issued within the last 10 years

  • Be of validity exceeding by three months after the scheduled return

  • Include at least two empty pages

• Two recent (not older than six months) high definition passport-size photo in colour with white background and face of the applicant must cover at least 80% of the frame, according to the specifications laid down by ICAO

• Proof of means of transport

• Proof of lodging: Hotel reservations, rental of holiday home or campus residence reservation. If the applicant intends to stay with a family member or a friend, proof of sponsorship and/or private accommodation from the host. Individual Schengen States may require applicant to present proof of sponsorship and/or private accommodation by completing a form drawn up by the Schengen State’s competent authority (hereinafter 'national form'). If applicant is travelling to several Schengen States, proof of lodging in each of them is required.

• Cover Letter signed by the applicant explaining the purpose of visit to the Czech Republic and entire travel plan (itinerary)

• Business trips

  • Invitation from the inviting company or organization;

  • Cover letter from the applicant's employer;

  • Both letters must confirm, as a minimum:

    • The applicant's identity;

    • The purpose of the journey (meetings, conferences, training or business related events);

    • The period and place of intended stay.

• Travel medical insurance valid for all Schengen-countries. The insurance has to cover the applicant for at least 30,000 EUR or equivalent, for all risks e.g. accident, illness, medical emergency evacuation etc. The policy has to clearly specify the period of validity and has to cover the entire duration of the trip including the date of arrival and departure.

• Proof of financial means

  • Original private bank statement showing movements in the last three months, duly stamped and signed by the bank: every applicant has to submit original bank account statement of their own and of the sponsor (if applicable),

  • Indian income tax return acknowledgment for the last three assessment years and of the sponsor (if applicable);

  • In addition:

    • If the applicant is employed:

      • Pay slips for the last three months;

      • Employment contract;

      • Employers’ statement on approval for holidays.

    • If the applicant is a company owner or self-employed:

      • Certificate of the registration of the company,

      • GST registration.

    • If the applicant is sponsored

      • Proof of sponsorship and/or private accommodation by completing a national form of the Schengen State - original of an official invitation verified by the Alien Police Service;

      • If the trip is sponsored by father/mother/guardian/any person other than the applicant who is travelling, written consent certified by public notary of the parents/guardian/the person sponsoring the trip.

    • If the applicant is retired

      • Pension statements for the last three months;

      • Proof of regular income generated by ownership of property or business.

• If the applicant is a minor:

  • If the minor is travelling with only one parent, written consent certified by public notary of the other parent or guardian, except in cases of a parent having sole custody or guardianship of the minor;

  • If the minor travels alone (without parents), written consent, certified by public notary, of both parents or guardians having custody or guardianship of the minor;

  • Copies of the passport of the parents. If not applicable, birth certificate of the applicant and copies of the ID cards of the parents.

• If the applicant is a pupil/student:

  • proof/certificates of enrolment in school or university,

  • Copy of Student’s ID Card.

ADDITIONAL DOCUMENTS MUST BE SUBMITTED

• Clear photocopy of first and last page of the passport and at least two Schengen visas, if applicable.

• Journeys undertaken for the purpose of study, research, or other types of internship

  • Certificate of admission or registration at an educational establishment for the purpose of attending academic or vocational courses, or cover letter from the inviting company;

  • Certificates of the establishment at which the applicant is enrolled;

  • Copy of Student’s ID Card.

• Journeys undertaken for the purpose of tourism

  • Certificate of the travel agency confirming the booking of an organized trip or any other appropriate document indicating the travel plans;

  • Marriage certificate, if applicant is married and cannot provide evidence of marital status in the passport; copy of ration card, if applicable.

• Journeys undertaken for the purpose of visiting family/friends

  • Invitation from the family member/friend, including their address and contact details, and intended period of stay;

  • Evidence of legal residence of family/friends visited: copy of passport/national ID card, or residence permi;

  • Certificate proving the existence of family relationship, if applicant is visiting relatives.

• Journeys undertaken to attend cultural, sports or religious events and for film crews

  • Invitation, entry tickets, enrolments or programs.

  • For film crews:

    • Letter from the film company specifying title, synopsis and shooting locations of film;

    • Complete list of names of travelling crew members along with their roles;

    • Letter from the Schengen State´s agency confirming arrangements for film permits;

    • Certificate of registration with the Indian Motion Pictures Producers Association or Film Chamber of Commerce.

• Journeys of members of official delegations

  • Copy of the official invitation;

  • Note verbale issued by the sending authority(ies) concerned confirming:

    • The identity of the applicant

    • The purpose of the journey (meetings, consultations, negotiations or events held by intergovernmental organizations);

    • The period of intended stay;

    • The place of stay.

• Journeys undertaken for the purpose of medical treatment

  • Certificate from a medical doctor or a medical institution confirming the need for specific medical treatment to be received in the Czech Republic;

  • Official document from the receiving medical institution confirming that the specific medical treatment can be performed and patient be accepted accordingly;

  • Proof of pre-payment of the treatment.

• Airport transit

  • Visa or other entry permit for the third country of destination.

  • Documents in relation to the onward journey to the final destination after the intended airport transit.

CHECKLIST FOR CZECH VISITOR VISA

• Application form completely filled and dully signed by the applicant

• Valid passport that should

  • Have been issued within the last 10 years

  • Be of validity exceeding by three months after the scheduled return

  • Include at least two empty pages

• Two recent (not older than six months) high definition passport-size photo in colour with white background and face of the applicant must cover at least 80% of the frame, according to the specifications laid down by ICAO

• Proof of means of transport

• Proof of lodging: Hotel reservations, rental of holiday home or campus residence reservation. If the applicant intends to stay with a family member or a friend, proof of sponsorship and/or private accommodation from the host. Individual Schengen States may require applicant to present proof of sponsorship and/or private accommodation by completing a form drawn up by the Schengen State’s competent authority (hereinafter 'national form'). If applicant is travelling to several Schengen States, proof of lodging in each of them is required.

• Cover Letter signed by the applicant explaining the purpose of visit to the Czech Republic and entire travel plan (itinerary)

• Business trips

  • Invitation from the inviting company or organization;

  • Cover letter from the applicant's employer;

  • Both letters must confirm, as a minimum:

    • The applicant's identity;

    • The purpose of the journey (meetings, conferences, training or business related events);

    • The period and place of intended stay.

• Travel medical insurance valid for all Schengen-countries. The insurance has to cover the applicant for at least 30,000 EUR or equivalent, for all risks e.g. accident, illness, medical emergency evacuation etc. The policy has to clearly specify the period of validity and has to cover the entire duration of the trip including the date of arrival and departure.

• Proof of financial means

  • Original private bank statement showing movements in the last three months, duly stamped and signed by the bank: every applicant has to submit original bank account statement of their own and of the sponsor (if applicable),

  • Indian income tax return acknowledgment for the last three assessment years and of the sponsor (if applicable);

  • In addition:

    • If the applicant is employed:

      • Pay slips for the last three months;

      • Employment contract;

      • Employers’ statement on approval for holidays.

    • If the applicant is a company owner or self-employed:

      • Certificate of the registration of the company,

      • GST registration.

    • If the applicant is sponsored

      • Proof of sponsorship and/or private accommodation by completing a national form of the Schengen State - original of an official invitation verified by the Alien Police Service;

      •  If the trip is sponsored by father/mother/guardian/any person other than the applicant who is travelling, written consent certified by public notary of the parents/guardian/the person sponsoring the trip.

    • If the applicant is retired

      • Pension statements for the last three months;

      • Proof of regular income generated by ownership of property or business.

• If the applicant is a minor:

  • If the minor is travelling with only one parent, written consent certified by public notary of the other parent or guardian, except in cases of a parent having sole custody or guardianship of the minor;

  • If the minor travels alone (without parents), written consent, certified by public notary, of both parents or guardians having custody or guardianship of the minor;

  • Copies of the passport of the parents. If not applicable, birth certificate of the applicant and copies of the ID cards of the parents.

• If the applicant is a pupil/student:

  • proof/certificates of enrolment in school or university,

  •  Copy of Student’s ID Card.

ADDITIONAL DOCUMENTS MUST BE SUBMITTED

• Clear photocopy of first and last page of the passport and at least two Schengen visas, if applicable.

• Journeys undertaken for the purpose of study, research, or other types of internship

  • Certificate of admission or registration at an educational establishment for the purpose of attending academic or vocational courses, or cover letter from the inviting company;

  • Certificates of the establishment at which the applicant is enrolled;

  • Copy of Student’s ID Card.

• Journeys undertaken for the purpose of tourism

  • Certificate of the travel agency confirming the booking of an organized trip or any other appropriate document indicating the travel plans;

  • Marriage certificate, if applicant is married and cannot provide evidence of marital status in the passport; copy of ration card, if applicable.

• Journeys undertaken for the purpose of visiting family/friends

  • Invitation from the family member/friend, including their address and contact details, and intended period of stay;

  • Evidence of legal residence of family/friends visited: copy of passport/national ID card, or residence permi;

  • Certificate proving the existence of family relationship, if applicant is visiting relatives.

• Journeys undertaken to attend cultural, sports or religious events and for film crews

  • Invitation, entry tickets, enrolments or programs.

  • For film crews:

    • Letter from the film company specifying title, synopsis and shooting locations of film;

    • Complete list of names of travelling crew members along with their roles;

    • Letter from the Schengen State´s agency confirming arrangements for film permits;

    • Certificate of registration with the Indian Motion Pictures Producers Association or Film Chamber of Commerce.

• Journeys of members of official delegations

  • Copy of the official invitation;

  • Note verbale issued by the sending authority(ies) concerned confirming:

    • The identity of the applicant

    • The purpose of the journey (meetings, consultations, negotiations or events held by intergovernmental organizations);

    • The period of intended stay;

    • The place of stay.

• Journeys undertaken for the purpose of medical treatment

  • Certificate from a medical doctor or a medical institution confirming the need for specific medical treatment to be received in the Czech Republic;

  • Official document from the receiving medical institution confirming that the specific medical treatment can be performed and patient be accepted accordingly;

  • Proof of pre-payment of the treatment.

• Airport transit

  • Visa or other entry permit for the third country of destination.

• Documents in relation to the onward journey to the final destination after the intended airport transit.

Should you wish to keep any original, please provide a copy (A4 size). Kindly note, that the Czech Embassy reserves the right to ask for additional documents or personal appearance for an interview in special cases. Submission of the above-mentioned documents does not guarantee that a visa is granted.